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Browse profiles, watch performances and save a shortlist for your event.
A LITTLE PLANNING, A GREAT EVENT
From first idea to event day.
A practical guide to enquiring about talent, experiences and production.
Share your plans.
Send your date, location, audience and budget, even if some details are still provisional.
Plan the practicalities.
Discuss availability, format, costs, setup and the written booking agreement before announcing your line-up.
Useful details for your enquiry
- Event date or possible dates, venue, town and country
- Artist names, experiences or the shortlist you have saved
- Audience size, age range and event type
- Preferred session length, schedule and number of appearances
- Approximate budget and whether travel and production are included
- Available equipment, workshop space and access requirements
You can enquire before every detail is settled. Tell us what you know and what you would like help with.
Booking questions
How do I enquire about a booking?
Choose a profile or build a shortlist, then send your event date, location and plans through the enquiry form. You can also email the team directly. If you are still deciding, tell us about your audience and the kind of programme you would like.
Can I enquire about several artists or experiences together?
Yes. Use Add to shortlist while browsing, then send one enquiry about your saved choices. You can also copy a shortlist link to share with colleagues. Saving an artist does not reserve their availability.
Do you work with events outside the UK?
OtakuWorld works with organisers across the UK and Europe. Include the town and country in your enquiry so travel, accommodation and any local requirements can be discussed for your chosen talent.
How much does a booking cost?
Ask for a quote for your event. The artist or experience, format, duration, date, location and production needs all help define the scope. Include an approximate budget and currency if you have them, and ask which travel, accommodation, equipment and other costs are included.
How far ahead should I enquire?
Get in touch when you have a likely date and location, especially if international travel or several artists are involved. If your plans are provisional or the event is close, say so in the enquiry. Availability needs to be checked for each booking.
What do I need to provide at the venue?
Check the profile for published setup details and technical riders. Tell us about the stage or workshop area, sound system, power, access, changing space and setup times. Where details are not listed, ask the team to confirm requirements for your format.
Can workshops suit different ages and group sizes?
Published durations, capacities and age guidance appear on experience profiles where available. Share the age range, expected group size, session schedule and access requirements so the format can be discussed before booking.
Can you help with sound, lighting or DJ hire?
Soundcheck S&L offers sound, lighting, visuals and DJ packages. You can include production alongside talent in your shortlist, or enquire about Soundcheck directly with your venue and technical requirements.
Does sending an enquiry confirm a booking?
No. An enquiry or shortlist is a starting point. Availability, scope, costs and the booking agreement need to be confirmed with the team before you announce an artist or experience.
Can I discuss representation or a brand collaboration?
Use the contact form and describe the opportunity. For representation, include links to your work and the kind of support you are seeking. For a campaign, include the brief, proposed deliverables, dates, budget and intended use of the content.
Proposed booking terms
This sample wording is awaiting OtakuWorld’s review. Your individual written agreement sets the terms of any booking.
Confirmation & deposit
A booking is confirmed once both parties have accepted the written agreement and any deposit specified in the quotation has been received. The deposit amount, payment schedule and balance deadline are set out in that agreement.
Travel & accommodation
Travel, accommodation, transfers and subsistence are agreed in advance. The quotation should identify which costs are included and which are payable separately by the organiser.
Changes, cancellation & postponement
Notify the agency in writing as soon as a change is needed. Cancellation charges, non-recoverable travel costs and any rescheduling arrangements are governed by the individual booking agreement.
Technical setup & access
The organiser provides the facilities and safe working conditions agreed in the technical rider or booking specification, including suitable power, access, setup time and any required backstage or changing space.
Promotion, photography & recording
Use approved names, images and promotional material. Recording, livestreaming, commercial image use and additional campaign deliverables require prior written agreement.
Unexpected disruption
If illness, travel disruption or circumstances beyond either party’s control affect the event, both parties discuss the available options. Replacement, postponement and refund arrangements follow the written agreement.
LET’S TALK ABOUT YOUR NEXT EVENTSomething special.
Something special.
Made together.
Your ideas, our people. Let’s make an event worth remembering.
Tell us about your event